Privacy policy

 


1. An overview of data protection

 

General information

The following information will provide you with an easy to navigate overview of what will happen with yourpersonal data when you visit this website. The term „personal data“ comprises all data that can be used topersonally identify you. For detailed information about the subject matter of data protection, please consultour Data Protection Declaration, which we have included beneath this copy.


Data recording on this website


Who is the responsible party for the recording of data on this website (i.e. the „controller“)?

The data on this website is processed by the operator of the website, whose contact information is availableunder section „Information Required by Law“ on this website.

 

How do we record your data?

We collect your data as a result of your sharing of your data with us. This may, for instance be informationyou enter into our contact form.


Our IT systems automatically record other data when you visit our website. This data comprises primarily technical information (e.g. web browser, operating system or time the site was accessed). This information is recorded automatically when you access this website.

 

What are the purposes we use your data for?

A portion of the information is generated to guarantee the error free provision of the website. Other datamay be used to analyse your user patterns.

 

What rights do you have as far as your information is concerned?

You have the right to receive information about the source, recipients and purposes of your archivedpersonal data at any time without having to pay a fee for such disclosures. You also have the right to demandthat your data are rectified or eradicated. Please do not hesitate to contact us at any time under the addressdisclosed in section „Information Required by Law“ on this website if you have questions about this or anyother data protection related issues. You also have the right to log a complaint with the competentsupervising agency.

Moreover, under certain circumstances, you have the right to demand the restriction of the processing ofyour personal data. For details, please consult the Data Protection Declaration under section „Right to Restriction of Data Processing.“

 

Analysis tools and tools provided by third parties

There is a possibility that your browsing patterns will be statistically analysed when your visit this website.Such analyses are performed primarily with cookies and with what we refer to as analysis programmes. As arule, the analyses of your browsing patterns are conducted anonymously; i.e. the browsing patterns cannotbe traced back to you.


You have the option to object to such analyses or you can prevent their performance by not using certaintools. For detailed information about the tools and about your options to object, please consult our DataProtection Declaration below.

 

 

2. Hosting


External Hosting

This website is hosted by an external service provider (host). Personal data collected on this website arestored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests,metadata and communications, contract information, contact information, names, web page access, andother data generated through a web site.
The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6para. 1 lit. b DSGVO) and in the interest of secure, fast and efficient provision of our online services by aprofessional provider (Art. 6 para. 1 lit. f DSGVO).

Our host will only process your data to the extent necessary to fulfil its performance obligations and tofollow our instructions with respect to such data.


Execution of a contract data processing agreement

In order to guarantee processing in compliance with data protection regulations, we have concluded anorder processing contract with our host.

 


3. General information and mandatory information


Data protectionThe operators of this website and its pages take the protection of your personal data very seriously. Hence,we handle your personal data as confidential information and in compliance with the statutory dataprotection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data comprisesdata that can be used to personally identify you. This Data Protection Declaration explains which data wecollect as well as the purposes we use this data for. It also explains how, and for which purpose theinformation is collected.


We herewith advise you that the transmission of data via the Internet (i.e. through e-mail communications)may be prone to security gaps. It is not possible to completely protect data against third party access.


Information about the responsible party (referred to as the „controller“ in the GDPR)The data processing controller on this website is:


MLR System GmbH
71640 Ludwigsburg
Germany
Telephone: +49 (0)7141 - 9748 - 0
E-Mail: mlr-system(at)mlr.de


The controller is the natural person or legal entity that single-handedly or jointly with others makesdecisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mailaddresses, etc.).


Designation of a data protection officer as mandated by law

We have appointed a data protection officer for our company.

MLR System GmbH
71640 Ludwigsburg
Germany
Telefon: +49 (0)7141 - 9748 - 0
E-Mail: datenschutz.mlr@rofa-group.com

 

Revocation of your consent to the processing of data

A wide range of data processing transactions are possible only subject to your express consent. You can alsorevoke at any time any consent you have already given us. To do so, all you are required to do is sent us aninformal notification via e-mail. This shall be without prejudice to the lawfulness of any data collection thatoccurred prior to your revocation.


Right to object to the collection of data in special cases; right to object to directadvertising (Art. 21 GDPR)

IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6 SECT. 1 LIT. E OR F GDPR, YOUHAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASEDON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILINGBASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OFDATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG ANOBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE INA POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OFYOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OFTHE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS(OBJECTION PURSUANT TO ART. 21 SECT. 1 GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING,YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR AFFECTEDPERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING. THIS ALSO APPLIES TO PROFILING TOTHE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOURPERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES(OBJECTION PURSUANT TO ART. 21 SECT. 2 GDPR).

 

Right to log a complaint with the competent supervisory agency

In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisoryagency, in particular in the member state where they usually maintain their domicile, place of work or at theplace where the alleged violation occurred. The right to log a complaint is in effect regardless of any otheradministrative or court proceedings available as legal recourses.


Right to data portability

You have the right to demand that we hand over any data we automatically process on the basis of yourconsent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machinereadable format. If you should demand the direct transfer of the data to another controller, this will be doneonly if it is technically feasible.


SSL and/or TLS encryption

For security reasons and to protect the transmission of confidential content, such as purchase orders orinquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryptionprogramme. You can recognise an encrypted connection by checking whether the address line of thebrowser switches from „http://“ to „https://“ and also by the appearance of the lock icon in the browser line.

If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.


Information about, rectification and eradication of data

Within the scope of the applicable statutory provisions, you have the right to at any time demandinformation about your archived personal data, their source and recipients as well as the purpose of theprocessing of your data. You may also have a right to have your data rectified or eradicated. If you havequestions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time at the address provided in section „Information Required by Law.“


Right to demand processing restrictions

You have the right to demand the imposition of restrictions as far as the processing of your personal data isconcerned. To do so, you may contact us at any time at the address provided in section „InformationRequired by Law.“ The right to demand restriction of processing applies in the following cases:

• In the event that you should dispute the correctness of your data archived by us, we will usually needsome time to verify this claim. During the time that this investigation is ongoing, you have the right todemand that we restrict the processing of your personal data.

• If the processing of your personal data was/is conducted in an unlawful manner, you have the option todemand the restriction of the processing of your data in lieu of demanding the eradication of this data.

• If we do not need your personal data any longer and you need it to exercise, defend or claim legalentitlements, you have the right to demand the restriction of the processing of your personal data insteadof its eradication.

• If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to beweighed against each other. As long as it has not been determined whose interests prevail, you have theright to demand a restriction of the processing of your personal data.


If you have restricted the processing of your personal data, these data – with the exception of their archiving –may be processed only subject to your consent or to claim, exercise or defend legal entitlements or toprotect the rights of other natural persons or legal entities or for important public interest reasons cited bythe European Union or a member state of the EU.


 

4. Recording of data on this website


Cookies

In some instances, our website and its pages use so-called cookies. Cookies do not cause any damage to yourcomputer and do not contain viruses. The purpose of cookies is to make our website more user friendly,effective and more secure. Cookies are small text files that are placed on your computer and stored by yourbrowser.


Most of the cookies we use are so-called „session cookies.“ They are automatically deleted after your leaveour site. Other cookies will remain archived on your device until you delete them. These cookies enable us torecognise your browser the next time you visit our website.
You can adjust the settings of your browser to make sure that you are notified every time cookies are placedand to enable you to accept cookies only in specific cases or to exclude the acceptance of cookies for specificsituations or in general and to activate the automatic deletion of cookies when you close your browser. If youdeactivate cookies, the functions of this website may be limited.


Cookies that are required for the performance of the electronic communications transaction or to providecertain functions you want to use (e.g. the shopping cart function), are stored on the basis of Art. 6 Sect. 1 lit.f GDPR. The website operator has a legitimate interest in storing cookies to ensure the technically error freeand optimised provision of the operator’s services. If a corresponding agreement has been requested (e.g. anagreement to the storage of cookies), the processing takes place exclusively on the basis of Art. 6 para. 1 lit. aGDPR; the agreement can be revoked at any time.


If other cookies (e.g. cookies for the analysis of your browsing patterns) should be stored, they are addressedseparately in this Data Protection Declaration.


Server log files

The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:


• The type and version of browser used

• The used operating system

• Referrer URL• The hostname of the accessing computer

• The time of the server inquiry

• The IP address


This data is not merged with other data sources.


This data is recorded on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of the website has a legitimateinterest in the technically error free depiction and the optimization of the operator’s website. In order toachieve this, server log files must be recorded.


Request by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name,request) will be stored and processed by us for the purpose of processing your request. We do not pass thesedata on without your consent.
The processing of these data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the executionof a contract or if it is necessary to carry out pre-contractual measures. In all other cases, the processing isbased on your consent (Article 6 (1) a GDPR) and/or on our legitimate interests (Article 6 (1) (f) GDPR), sincewe have a legitimate interest in the effective processing of requests addressed to us.


The data sent by you to us via contact requests remain with us until you request us to delete, revoke yourconsent to the storage or the purpose for the data storage lapses (e.g. after completion of your request).Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.


5. Analysis tools and advertising


Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider of this service is Google Ireland Limited („Google“), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics uses so-called cookies. Cookies are text files, which are stored on your computer and thatenable an analysis of the use of the website by users. The information generated by cookies on your use ofthis website is usually transferred to a Google server in the United States, where it is stored.


The storage of Google Analytics cookies and the utilization of this analysis tool are based on Art. 6 Sect. 1 lit.f GDPR. The operator of this website has a legitimate interest in the analysis of user patterns to optimizeboth, the services offered online and the operator’s advertising activities. If a corresponding agreement hasbeen requested (e.g. an agreement to the storage of cookies), the processing takes place exclusively on thebasis of Art. 6 para. 1 lit. a GDPR; the agreement can be revoked at any time.


IP anonymization

On this website, we have activated the IP anonymization function. As a result, your IP address will beabbreviated by Google within the member states of the European Union or in other states that have ratifiedthe Convention on the European Economic Area prior to its transmission to the United States. The full IPaddress will be transmitted to one of Google’s servers in the United States and abbreviated there only inexceptional cases. On behalf of the operator of this website, Google shall use this information to analyseyour use of this website to generate reports on website activities and to render other services to theoperator of this website that are related to the use of the website and the Internet. The IP addresstransmitted in conjunction with Google Analytics from your browser shall not be merged with other data inGoogle’s possession.


Browser plug-in

You do have the option to prevent the archiving of cookies by making pertinent changes to the settings ofyour browser software. However, we have to point out that in this case you may not be able to use all of thefunctions of this website to their fullest extent. Moreover, you have the option prevent the recording of thedata generated by the cookie and affiliated with your use of the website (including your IP address) byGoogle as well as the processing of this data by Google by downloading and installing the browser plug-inavailable under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.


Objection to the recording of data

You have the option to prevent the recording of your data by Google Analytics by clicking on the followinglink. This will result in the placement of an opt out cookie, which prevents the recording of your data duringfuture visits to this website: Google Analytics deactivation


For more information about the handling of user data by Google Analytics, please consult Google’s DataPrivacy Declaration at: https://support.google.com/analytics/answer/6004245?hl=en.


Contract data processing

We have executed a contract data processing agreement with Google and are implementing the stringentprovisions of the German data protection agencies to the fullest when using Google Analytics.


Demographic parameters provided by Google Analytics

This website uses the function „demographic parameters“ provided by Google Analytics. It makes it possibleto generate reports providing information on the age, gender and interests of website visitors. The sourcesof this information are interest-related advertising by Google as well as visitor data obtained from thirdparty providers. This data cannot be allocated to a specific individual. You have the option to deactivate thisfunction at any time by making pertinent settings changes for advertising in your Google account or you cangenerally prohibit the recording of your data by Google Analytics as explained in section „Objection to therecording of data.“


Archiving period

Data on the user or incident level stored by Google linked to cookies, user IDs or advertising IDs (e.g.DoubleClick cookies, Android advertising ID) will be anonymized or deleted after 14 month. For detailsplease click the following link: https://support.google.com/analytics/answer/7667196?hl=en

 

 

6. Plug-ins and Tools


YouTube with expanded data protection integration

Our website embeds videos of the website YouTube. The website operator is Google Ireland Limited(„Google“), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in the expanded data protection mode.According to YouTube, this mode ensures thatYouTube does not store any information about visitors to this website before they watch the video.Nevertheless, this does not necessarily mean that the sharing of data with YouTube partners can be ruledout as a result of the expanded data protection mode. For instance, regardless of whether you are watching avideo, YouTube will always establish a connection with the Google DoubleClick network.


As soon as you start to play a YouTube video on this website, a connection to YouTube’s servers will beestablished. As a result, the YouTube server will be notified, which of our pages you have visited. If you arelogged into your YouTube account while you visit our site, you enable YouTube to directly allocate yourbrowsing patterns to your personal profile. You have the option to prevent this by logging out of your YouTube account.


Furthermore, after you have started to play a video, YouTube will be able to place various cookies on yourdevice. With the assistance of these cookies, YouTube will be able to obtain information about our website'svisitors. Among other things, this information will be used to generate video statistics with the aim ofimproving the user friendliness of the site and to prevent attempts to commit fraud. These cookies will stayon your device until you delete them.
Under certain circumstances, additional data processing transactions may be triggered after you havestarted to play a YouTube video, which are beyond our control. The use of YouTube is based on our interest in presenting our online content in an appealing manner.

Pursuant to Art. 6 Sect. 1 lit. f GDPR, this is a legitimate interest. If a corresponding agreement has beenrequested (e.g. an agreement to the storage of cookies), the processing takes place exclusively on the basis ofArt. 6 para. 1 lit. a GDPR; the agreement can be revoked at any time.For more information on how YouTube handles user data, please consult the YouTube Data Privacy Policyunder: https://policies.google.com/privacy?hl=en.


7. Custom Services


Job Applications

We offer website visitors the opportunity to submit job applications to us (e.g. via e-mail, via postal serviceson by submitting the online job application form). Below, we will brief you on the scope, purpose and use ofthe personal data collected from you in conjunction with the application process. We assure you that thecollection, processing and use of your data will occur in compliance with the applicable data privacy rightsand all other statutory provisions and that your data will always be treated as strictly confidential.


Scope and purpose of the collection of data

If you submit a job application to us, we will process any affiliated personal data (e.g. contact andcommunications data, application documents, notes taken during job interviews, etc.), if they are required tomake a decision concerning the establishment or an employment relationship. The legal grounds for theaforementioned are § 26 New GDPR according to German Law (Negotiation of an EmploymentRelationship), Art. 6 Sect. 1 lit. b GDPR (General Contract Negotiations) and – provided you have given us your consent – Art. 6 Sect. 1 lit. a GDPR. You may revoke any consent given at any time. Within our company,your personal data will only be shared with individuals who are involved in the processing of your job application.


If your job application should result in your recruitment, the data you have submitted will be archived on thegrounds of § 26 New GDPR and Art. 6 Sect. 1 lit. b GDPR for the purpose of implementing the employmentrelationship in our data processing system.


Data Archiving Period

If we are unable to make you a job offer or you reject a job offer or withdraw your application, we reserve theright to retain the data you have submitted on the basis of our legitimate interests (Art. 6 para. 1 lit. fDSGVO) for up to 6 months from the end of the application procedure (rejection or withdrawal of theapplication). Afterwards the data will be deleted, and the physical application documents will be destroyed.The storage serves in particular as evidence in the event of a legal dispute. If it is evident that the data will berequired after the expiry of the 6-month period (e.g. due to an impending or pending legal dispute), deletionwill only take place when the purpose for further storage no longer applies.
Longer storage may also take place if you have given your agreement (Article 6 (1) (a) GDPR) or if statutorydata retention requirements preclude the deletion.


Admission to the applicant pool

If we do not make you a job offer, you may be able to join our applicant pool. In case of admission, alldocuments and information from the application will be transferred to the applicant pool in order to contactyou in case of suitable vacancies.


Admission to the applicant pool is based exclusively on your express agreement (Art. 6 para. 1 lit. a GDPR).The submission agreement is voluntary and has no relation to the ongoing application procedure. The affected person can revoke his agreement at any time. In this case, the data from the applicant pool will beirrevocably deleted, provided there are no legal reasons for storage.


The data from the applicant pool will be irrevocably deleted no later than two years after consent has beengranted.